In most SMEs, company knowledge is scattered across personal computers, email inboxes and WhatsApp groups; when an experienced employee leaves, years of know-how walk out the door with them. This solution brings documents, meeting notes and decisions together in one central place. No AI infrastructure is required: a well-designed tag structure and powerful full-text search are all it takes to find any piece of information in seconds.
Contracts, procedures, meeting notes and decisions are uploaded with drag-and-drop, then automatically organized by department, project and topic tags.
Full-text search covers the entire content of every document. Who can see what is defined by role; sensitive files are visible only to authorized eyes.
Every meeting's decisions and every project's documents are archived with their full history. A new hire can browse three years of institutional knowledge in their first week.
Critical knowledge stays tied to the system, not to individuals. Nothing is lost when an employee leaves, and the hours spent asking "who had that file?" are won back.
With the Claude API, uploaded documents are summarized automatically: a three-sentence summary sits ready next to every long contract.
In a short call we'll listen to how you work today and plan your tailored version of this solution together.
info@grandeworks.comInstitutions our group and team have worked with
