In a small business with no system at all, employee information lives in the owner's phone contacts and personnel files in a filing cabinet; whose contract is missing, whose health certificate has expired — nobody knows. This product is designed as the first step: instead of complex HR modules, a clean employee card, a digital personnel file and automatic document reminders. Setup takes an afternoon.
ID, contact details, emergency contact, position and start date are entered in one form; salary information is visible only to authorized eyes.
Contract, ID copy, health certificate and certifications are uploaded to the card; every position has a required-documents list, and anything missing shows red.
Time-limited documents (health certificate, driver's license, certifications) raise alerts before they expire; probation ends and seniority anniversaries land on the calendar.
No missing-document surprises at an audit or a labor dispute; and as the business grows, these cards become the foundation of the HR system (15).
Date and document type are read automatically from a photo of the document with OCR + the Claude API and logged to the card.
In a short call we'll listen to how you work today and plan your tailored version of this solution together.
info@grandeworks.comInstitutions our group and team have worked with
